Eaton’s North American Sales division is currently seeking an Administrative Assistant to support our sales team in the Northwest territory. This hybrid opportunity will be located in Wilsonville, OR. This is an exciting rewarding opportunity to work with an energetic sales team and support a wide range of customers.

The expected annual salary range for this role is $43,499.97 - $63,799.96 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you’ll do:

The primary function of this position is to provide administrative support for various North American Sales (NAS) leadership team members.

Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

Essential Functions:

• Provides a wide variety of administrative and staff support services for our sales site. This can range from coordinating and handling travel arrangements and meetings and managing schedules to running reports and presentations as needed

• Lead the coordination of all group meetings (regional, national, training, field seminars, etc.) including logistics, location, event, and meeting planning activities

• Various business support to the team, including but not limited to attending and/or coordinating relevant meetings/all hands, office logistics, welcoming visitors,

• Calendar, Email, and Meeting management for senior level management.

• Maintains electronic distribution lists, Division email and regular mailboxes and manages regular disbursement of personnel and other electronic announcements

• Support the administrative activities of fleet management

• Maintains departmental files for critical communications, contracts, legal documents, and other documents.

• Interact with other business units as required to support NAS sales activities

• Maintain a dedicated knowledge of procedures, with a broad knowledge of department, divisional products, and company organization

• Coordinate trade show related activities including logistics, booth support (product display arrangements) planning, lead management, etc.

• Support the preparation of presentations for various meetings including gathering the necessary data to complete the task through multiple avenues in the organization.

• Manage and coordinate facility requirements – including scheduling conference rooms, office supplies and promotional ordering, and maintenance requests

• Manage and pay all facility expenses where the NAS is the primary tenant (includes but is not limited to power, gas, cable internet, phone, security systems, indoor plant services and water)

• Manage and coordinate facility requests and supplier partnerships.

• Manage financial activities using various systems (verifying sales credit with system data, maintaining Z account, monitor and track departmental spending budgets, distribution of season ticket packages, etc.)

• Develop and distribute monthly reports – including aggregating management reports, including, orders, sales, backlog and others as required (Project Evolution (SAP roll out), Vista, SalesForce, Qlikview, and other business systems)

• Assist in administration of New Hire Onboarding and employee offboarding

• May included other duties as assigned

Qualifications:

Basic Qualifications:

• Minimum of one (1) year of work experience in an office/administrative environment or an associate degree from an accredited institution.

• Ability to work in the US without company sponsorship Must be authorized to work in the U.S without company sponsorship now or in the future.

• No relocation is offered for this position. All candidates must currently reside within 50 miles of Wilsonville OR to be considered. Active Duty Military is exempt from this requirement.

Preferred Qualifications:

• Bachelor’s degree from an accredited Institution

Skills:

• Flexible and pro-active; Ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities while maintaining a high degree of discretion and professionalism.

• Experience in Microsoft Office 365 applications including Outlook, PowerPoint, SharePoint, Teams, Excel, Word, etc.

• Excellent organizational skills

• Exhibits high degree of reliability and trustworthiness with an ethical approach.

• Effectively work and partner with people at all levels of the organization, as well as external contacts, customers, suppliers, etc.

• Ability to problem solve and come up with creative approaches to how work gets done.

• Operates with a digital mindset, leverages data, digital tools and processes while operating with agility.

• Strong written and verbal communication skills, analytical ability, and excellent interpersonal skills.

• Ability to work effectively independently and within a team and thrive in a fast-paced environment.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here (https://www.eaton.com/content/dam/eaton/company/careers/US%20Benefits%20updated%2010.24.22.pdf) for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.