Req #: 234142

Department: PEDIATRICS – DIVISION OF NEONATOLOGY

Posting Date: 05/10/2024

Closing Info: Open Until Filled

Salary: $13,333 - $15,500 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Division Administrator for Neonatology reports to the division head and the Department Vice Chair of Finance and Administration. This strategic leadership position operates independently with responsibility and accountability for the administrative functions, financial management/planning and operational affairs of the academic and service units within the division.

The Department of Pediatrics is the second largest department in the UW School of Medicine. The Division of Neonatology is one of 20+ divisions in the department and is comprised of 44 faculty, 10 staff, and 7 ACGME fellows involved with clinical care, teaching, advocacy, administration and research.

Division Overview Division of Neonatology

Members of the Division provide inpatient and outpatient clinical care including pre-natal consultations and infant development follow up at Seattle Children's Hospital, the University of Washington Medical Center, the Franciscan Health System (St. Joseph’s Hospital, St. Peters, St. Michael, and St. Francis), Providence Regional Medical Center - Everett, Valley Medical Center, and St. Anne Medical Center. Faculty members in the division teach trainees at all levels: medical students, graduate students, residents, and fellows. The division has a large research portfolio supported by extramural (federal and foundation) grants. The advocacy activities of the division are closely linked with our clinical, teaching, and research duties.

DUTIES AND RESPONSIBILITIES Strategic Operations Leadership

Serve as senior advisor to the division head, faculty, and staff, providing financial guidance and counsel concerning administrative policies and processes associated with patient care, teaching, and research activities. The administrator has a high degree of autonomy and in partnership with the division head and department director, directs operational planning for the division.

Manage division operations to ensure the day-to-day and cyclic requirements are met; monitors programmatic activities; prepares reports, terminates, or continues programs. In partnership with division head, direct strategic planning initiatives within the division regarding faculty recruitment, faculty effort, development of research programs, facilities and staff. In some cases, strategic planning will involve UWMC, Regional sites, SCH, in addition to the division and department.

Serve as the primary division liaison with staff in the department's central administrative group including but not limited to finance (including budgeting, analysis, accounting, and purchasing), research operations, human resources, computing support and technology, and faculty affairs.

Provide project support and data analysis/review for division head for planning purposes. Work with Children’s University Medical Group (CUMG) to identify and measure division metrics for billing and revenue analysis.

Promote compliance and manage risk in accordance with policies of the University, UW Medicine, and other hospital/health system partners when applicable to ensure operations and resources are in alignment with mission and requirements.

Financial Administration

Prepare clinical and operating budget in conjunction with the department's finance team of over $38 million annually (including Seattle Children's Hospital, UWMC - Montlake, Providence Medical Center - Everett, Valley Medical Center, and St. Joseph Medical Center). Monitor year-round reports to identify variances to budget, paying attention to trends that may require corrective action. Develop corrective action plans as necessary.

Determine appropriate funding sources for faculty and staff salaries and ensure that any required changes are communicated and implemented in a timely manner. Work with division head on faculty compensation strategy; write and submit retention letters and monitor TPS/other compensation to ensure the division meets policies and guidelines.

Clinical Practice Management

Oversee management of several clinical practices/funding sources including hospital support from UW Medicine (UWMC and HMC) and Seattle Children's Hospital/Research Institute (SCRI). Oversight includes review to ensure appropriate payments are made and recorded at CUMG, UWP and other site of service billing locations.

Partner with service line directors to manage budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements.

Faculty & Staff Management

In collaboration with the Department's Faculty Affairs team, manage and coordinate faculty recruitments, develop and finalize offer letters, compile appointment and promotion packages ensuring timely and accurate completion of both appointment and promotion packets.

Provide supervision and leadership for up to 5 division staff and several student assistants and volunteers in all aspects of the performance of their duties. Partner with Department’s Human Resources Partners to manage recruitment, hiring, and on boarding processes.

Research Management

Provide oversight of the division’s research portfolio, liaising with central research administration offices to carry out pre and post-award management. When applications are submitted using the School of Medicine Shared Services Center, the division administrator partners with Center leadership to ensure quality services and response time.

Ensure compliance with funding agency application guidelines and UW rules/regulations. Coordinate with various medical schools and institutions nationally for submission of grant proposals.

Education

Collaborate with the Fellowship Director and Seattle Children’s Fellowship coordinator to manage administrative oversight of the Neonatal-Perinatal Fellowship Program including budget preparation and management, clinical schedule preparation, Professional identity Formation (PIF) preparation, and confidential faculty evaluations by the fellows.

Other duties as assigned.

MINIMUM REQUIREMENTS

Bachelor's degree in Business, Economics, Finance, Healthcare Management or related field. At least five years' progressive experience working in program or medical group practice management in a research or clinical setting.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

The position requires the ability to work independently to direct staff, manage budgets and fiscal matters, and to support the division head and faculty in program initiatives as well as routine activities.

DESIRED QUALIFICATIONS

• Masters in Business or Health Service Administration. • Prior administrative/management experience in an academic medical center. • This position is required to demonstrate knowledge and understanding of, and maintain confidentiality of patient privacy rights, employee information, Department of Pediatrics strategic plans and initiatives, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights, the organization's operations or privacy of patients.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your “My Jobs” page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.