PAE, Inc General Office Worker / Mail Clerk in Oklahoma City, Oklahoma
Supporting the Most Exciting and Meaningful Missions in the World
General Office Worker / Mail Clerk
Oklahoma City, OK
PAE has an opportunity for a Mail Clerk/General Office Worker to join our team on our Federal Government contract.
THIS SCA POSITION PAYS $13.10/HOUR
The Mail Clerk (General Clerk I) is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits. The General Office Worker (General Clerk I) is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits.
Essential duties and responsibilities for the position include the following:
Supports citizenship and immigration services adjudication functions by providing clerical and administrative support in the processing all applicable forms
Provide support for the processing, preparation, and distribution of forms, applications, and certificates used in the adjudication process.
Collection of documentation from applicants
Support applicants’ use of electronic systems
Schedules dates and times for investigation interviews and naturalization ceremonies
Perform tasks related to preparing for and conducting naturalization ceremonies, including the preparation and distribution of naturalization certificates and the retrieval of documentation from applicants
Files copies of documents and notices in appropriate applicant files
Answer phones on site and direct calls to the appropriate person(s)
Serves as the link between external postal services and the site and office workers
Responsible for the pickup and delivery of both internal and external government mail including regular, bulk, classified, pouch, and guard mail
Date and time stamps all incoming mail per government agency timelines
Sorts internal mail to be delivered to intended destination/worker
Uses mail cart to transport mail to destinations
Prepares outgoing mail for delivery to selective postal service
Maintains familiarity with automated mail equipment, USPS rules, and regulations, and UPS and Federal Express procedures; knowledgeable in packing requirements and government mail regulations
Ensures mail is being sent the most cost-effective way, by comparing rates of multiple couriers. (USPS, Fedex, UPS etc.)
Coordinates mail pickups with other couriers
Operates machinery that collates, fold, and insert material into envelopes for mailing
Operates postage meter that calculates, applies postage, and tracks postage expenditure
Maintains a daily log with appropriate receipts. Uses computer data entry program to record and track incoming and outgoing mail
Drives, loads, and unloads light trucks, vans, or other type government vehicles to pick up and deliver bulk messages, documents, packages, mail or other materials to various government agency facilities and business concerns
Operates government vehicle according to applicable motor vehicle regulations, traffic laws, company policy and safety guidelines, standard operating procedures, auto insurance guidelines, and vehicle check and accident/damage notification requirements
May be asked to transport office personnel and visitors, and perform miscellaneous errands such as carrying mail to and from the post office and sorting or opening incoming and outgoing mail
Obtains receipts for articles delivered and keeps a log of items received and delivered
Ensures that materials are delivered to location designated by instructions and follows all additional written instructions associated with the delivery of the materials
Obtains signatures and date/time information as required for a proper receipt
Coordinates and prioritizes all work requests
Ensures necessary follow-up steps are used to institute an effective quality control procedure for assigned work
The Courier will likely be assigned more than one job title such as Mail Clerk, File Clerk, Data Entry Clerk or General Office Worker and will record time based upon hours actually worked on each duty
United States Citizenship and ability to obtain and maintain a government clearance (if not already cleared)
Active current Secret clearance with DOD or ability to obtain clearance at that level
Must successfully complete a comprehensive 7-year criminal and credit history background check
Must successfully complete a drug screening
Must be computer literate, be able to enter data at a reasonable rate, express or exchange ideas by the spoken word
Must pass the PAE Core Skills Computer Assessment
Ability to stand, walk, and sit or any combination thereof for long periods of time
Must be able to lift up to 70 pounds, bend, carry, kneel, and climb
Strong attention to detail
Other Essential Qualifications:
Ability to work effectively and efficiently in a team environment and relate well to others
Ability to show initiative and commitment to the company’s goals
Ability to readily adapt to changing requirements
Strong commitment to performing and producing at the highest level of quality at all times
Ability to manage individual workflow effectively and improve processes when necessary
Ability to communicate clearly and effectively with coworkers both in written and verbal communications
Positive attitude focused on customer satisfaction
Minimum Experience, Education and Licensure:
High School Diploma or equivalent
At least 1 year of prior administrative and/or customer service experience
Comprehension of basic computer programs
1 year of experience utilizing Microsoft Office, including Excel
Prior experience working with the public is preferred.
While performing the duties of this job, the employee is occasionally required to sit or stand for long periods of time, stand; walk; use hands and fingers to handle, or feel objects, office equipment, or supplies. Use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must also be able to conduct repetitive body movements, push, reach, stoop and/ or bend and lift up to 45 pounds repetitively at times and use equipment such as dollies and carts.
This position is primarily performed in a traditional office environment, but may also include all other work environments as required.
From our founding in 1955, PAE has offered enduring support for the essential missions of a wide range of customers, including the U.S. government, its allied partners and international organizations. To support our customer’s complex missions around the world, PAE’s current portfolio includes capabilities in aviation, capacity building and stabilization, critical infrastructure, expeditionary logistics, identity and information management solutions, integrated security solutions, test and training ranges, and training solutions; and enterprise-level technology products and software.
Over the past several years, PAE has increased the breadth of services we offer our customers by integrating companies with proven capabilities and a customer-focused workforce culture. Today, the approximately 20,000 members of our global workforce perform with excellence and dedication in over 60 countries, on all seven continents, in some of the world’s most challenging regions. We attribute our success to the quality of our work and the integrity and high ethical standards that define our business operations.
As we grow, the values that have set us apart over the past six decades continue to guide our company in leading with integrity and excellence. We are strongly committed to diversity, recognizing our success depends on bringing together a wide range of perspectives, skills and experiences to find the most innovative, cost-effective solutions for our customers. Above all, PAE dedicates itself to the missions of our customers. The entire workforce maintains a focus and commitment on delivering the highest quality of support of the critical work of the U.S. government, its allied partners and international organizations.
PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at email@example.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.