PAE, Inc Sr. Subcontracts Administrator in Arlington, Virginia

Supporting the Most Exciting and Meaningful Missions in the World

Sr. Subcontracts Administrator

Subcontract Administrator

PAE has an immediate job opening for a Sr. Subcontracts Administrator (SCA) to support their Global Mission Services business area. This position will support subcontracts requirements of a wide range of government agencies.

The right candidate must be able to develop, negotiate and administer subcontracts of moderate to high dollar value, risk, and complexity, consistent with PAE procurement policy and customer requirements. The candidate must be able to create solicitations consistent with the complexity of the requirements of the Prime Contract, or Prime Contract RFP. The candidate must possess the ability to analyze supplier proposals with respect to T’s & C’s, appropriate FAR clause flow-downs, proposed price/cost, schedule, and coordination of the technical review as it relates to the specifications/statement of work. The ability to represent the global supply chain organization as a member of a proposal and program team is essential to the success of this position. Regularly provide education and counsel to Non-Procurement personnel regarding Subcontract related issues for a better understanding of risk and requirements.

The successful candidate will possess familiarity with Federal Acquisition Regulations (FAR) and have the ability to build and maintain a procurement file that demonstrates compliance with corporate requirements. Regularly interacts with suppliers, internal customers, and management regarding highly complex requirements and issue resolution. The ability to work independently with minimal oversight and maintain a high level of customer satisfaction while managing multiple high-level priorities is essential. This is a great opportunity to contribute and be recognized for your contributions. Primary responsibilities include cradle to grave administration of subcontract files, timely invoice processing, and proposal support.

Primary responsibilities include:

  • Participating in proposal development with special emphasis on price solicitations, reviewing subcontract terms and risks, contributing to pricing strategy, and assisting the capture and proposal managers develop mitigation strategies for proposal submittals.

  • Leading subcontract negotiation, subcontract administration, and teaming activities on new business opportunities.

  • Performing day-to-day subcontract administration functions in support of assigned contracts. Focus on Day-One-Readiness activities to ensure effective transitions of from proposals to operational performance.

  • Serving as the primary point of contact for both internal and external customers on all subcontract matters throughout the proposal process.

  • Negotiating nondisclosure agreements, proprietary information exchange agreements, teaming agreements, and other contracts activities supporting business development.

  • Ensuring compliance with solicitation provisions and clauses and company policies and procedures throughout the proposal process.

  • Maintaining subcontract proposal and contract documents in accordance with applicable laws, regulations, and company policies.

  • Performing other duties and special projects as required.

  • Short-term domestic travel is expected up to 20%.

Required Qualifications:

  • Bachelor’s Degree from an accredited institution preferably in Business Administration, Supply Chain Management, or related field and 5+ years experience in subcontractsadministration.

  • FAR/DFAR experience and knowledge of core business principles such as subcontracts, purchasing, logistics management, business and contract law, finance and accounting.

  • Experience applying knowledge of core business principles and analysis techniques such as cost and price analysis, spreadsheet analysis, negotiation strategies, etc.

  • An appreciation for risk identification and risk mitigation is critical.

  • Experience with varying contract types: fixed-price, cost-reimbursable, time and material and incentive type contracts is required

  • Negotiation skills and experience are important requirements.

  • The ability to work in a team environment.

  • Professional verbal and written communication skills.

  • Proficiency in word processing, electronic spreadsheets, data systems, analysis techniques and workstation tools.

  • Deltek Costpoint experience preferred.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster at


PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 15,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.