Job Information
Amentum ARPA H – Mission Office Administrative and/or Travel Support in Arlington, Virginia
Amentum is looking for experienced personnel to expand our health technology development support capabilities and offerings for the Advanced Research Projects Agency for Health (ARPA-H) as well as our Department of Defense (DoD) and other public health client space.
We are interested in individuals who have experience supporting executive-level Government personnel at a federal agency. Administrative and/or travel personnel will provide Front Office support to an ARPA-H Mission Office, regularly interacting with Government leadership (i.e. the Office Director, Deputy Director, Assistant Director for Program Management [ADPM], technical Program Managers) to help execute and manage technology development programs.
Responsibilities will include:
Candidates would fill one of the two following positions:
Administrative Assistant:
Scheduling and organizing meetings; taking notes and minutes when required
Providing overall scheduling and calendar support to senior Government personnel
Organizing reports; providing assistance in tracking and organizing deliverables and action items
Providing administrative assistance to all members of a technical team as required
Developing and maintaining a strong, positive rapport with senior leadership, team members (Gov and contractor personnel), and the public
Creating, compiling, and editing computer-generated documentation including technical text and graphics
Travel Specialist:
Preparing manual/traditional and other travel authorizations
Providing travel help desk support, applying knowledge of and experience in applying Department of Health and Human Services (HHS) travel policies, Federal Travel Regulation (FTR), and HHS Financial Management Regulations (FMR)
Providing expertise in researching and interpreting the FTR; Travel System Operations/Help Desk/Training; reviewing manually and system generated travel vouchers
Administering the Government Travel Credit Card (GTCC) program in accordance with HHS Financial Management Regulations (FMR)
Processing passport/visa applications
Researching the Foreign Clearance Guide (FCG); Commercial Ticketing Office (CTO) operations, and use of GSA City Pair airfare rates
Processing permanent change of station (PCS) travel authorizations and vouchers
Minimum Requirements:
The demonstrated professionalism, maturity, sound judgement, and excellent communication and interpersonal skills necessary for daily interactions with executive-level audiences in a dynamic, high-visibility Front Office environment
Associate’s degree level education or higher in a related field or equivalent experience/certification in a field relevant to the position
At least 3 years or more relevant experience
Ability to work independently or in a team setting as circumstances dictate
Additional minimum requirements by position:
Administrative Assistant:
Strong spelling and grammar skills and ability to put documents in proper format
Prior experience supporting executive-level personnel
Travel Specialist:
Demonstrated knowledge of and proficiency in HHS travel policies, the Federal Travel Regulation (FTR), HHS Financial Management Regulations (FMR), and Travel Systems Operations
Demonstrated knowledge of the Government Travel Credit Card (GTCC) program
Demonstrated experience processing passport/visa applications
Familiarity with the Foreign Clearance Guide (FCG); Commercial Ticketing Office (CTO) operations and use of GSA City Pair airfare rates; processing permanent change of station (PCS) travel authorizations and vouchers
Desired Requirements:
NIH or other federal grant program experience and/or familiarity with the DoD and/or HHS
Experience working at an ARPA agency
Hybrid and telework options are likely but residence within Washington DC metropolitan area.
Amentum is a highly ethical, safety conscious employer with caring leaders and competitive total compensation. We offer multiple health care options so you can select the one that suits your needs. Our 401K requires no vesting periods for company matching funds. You’ll receive 10 federal holidays that can easily be adjusted to your beliefs.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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